Senior Executive Assistant at San Diego Zoo
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: FEATURED JOB
INDUSTRY NEWS: FEATURED JOB
Job Description
HOW YOU WILL IMPACT OUR MISSION
The Senior Executive Assistant provides high-level administrative support to the executive office. This position is accountable to the CEO and COO, and reports to the Chief of Staff.
WHAT YOU WILL DO
WHAT WE ARE LOOKING FOR
This individual should be a strong problem solver who is comfortable asserting priorities, and someone who thrives in a fast-paced environment. The successful candidate will have a demonstrated ability to multi-task and will navigate competing priorities. Available and accessible to the CEO/COO during established office hours, and beyond normal business hours. Leads and coaches senior administrative staff. Fosters teamwork among the executive assistant team.
JOB EXPERIENCE
EDUCATION AND CERTIFICATIONS
SKILLS AND KNOWLEDGE
SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER
IMPORTANT DETAILS
The Senior Executive Assistant provides high-level administrative support to the executive office. This position is accountable to the CEO and COO, and reports to the Chief of Staff.
WHAT YOU WILL DO
- Provide comprehensive administrative support including managing complex calendars, schedule management, agendas, itineraries, expense reports, projects, research, travel arrangements, reservations, personal duties as needed and ad hoc requests.
- Anticipate needs, including keeping the CEO and COO well-informed of upcoming commitments and responsibilities, gathering, drafting, and proofing meeting details, agendas, correspondence, letters, reports, and/or recording accurate and detailed meeting notes as needed.
- Proactively prioritize daily, weekly, and monthly tasks and organize internal and external meetings.
- Supervise and manage the work of the Executive Office Assistant, providing guidance and training.
- Develop and edit briefing materials, presentations and speeches to prepare the CEO and COO for internal and external engagements, working with other team members as necessary to provide materials and support.
- Serve as a liaison between the CEO and executive team, team leaders and external VIPs, maintaining discretion and confidentiality.
- Maintain proper recordkeeping, filing, and organizational systems for all work and relevant documents and agreements (including logins and passwords).
- Support the CEO and COO with advance preparations for VIP and dignitary meetings and events including introductions, working with other team members as necessary to provide materials and support.
- Support the development of internal and external communications for the CEO and COO.
WHAT WE ARE LOOKING FOR
This individual should be a strong problem solver who is comfortable asserting priorities, and someone who thrives in a fast-paced environment. The successful candidate will have a demonstrated ability to multi-task and will navigate competing priorities. Available and accessible to the CEO/COO during established office hours, and beyond normal business hours. Leads and coaches senior administrative staff. Fosters teamwork among the executive assistant team.
JOB EXPERIENCE
- At least five years of experience supporting executive office level duties is preferred.
EDUCATION AND CERTIFICATIONS
- Bachelor's degree in related field preferred.
SKILLS AND KNOWLEDGE
- Positive attitude and energy, commitment to the team, and a deep desire to learn are essential to success.
- Able to communicate effectively, both orally and in writing.
- Demonstrated ability to manage highly complex situations with a high level of tact and diplomacy.
- Demonstrated ability to manage multiple projects with competing deadlines using superior time management techniques.
- Able to operate moderately complex computer software programs.
- Must have superior organizational skills.
- Strong working knowledge of best practices for managing schedules and a busy executive office.
SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER
- Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
- Family Passes
- Complimentary Tickets
- Local and In-House Discounts
- Employee Assistance Program
- Wellness Program
IMPORTANT DETAILS
- Location: San Diego, CA
- Position Type: Salaried Full-Time Exempt Position
- Salary Range: $86,200 to $95,320
How to apply for this job
Job Location
This company is located in San Diego, California.
