The Celebrity Personal Assistant Network
  • Home
  • About
  • Jobs
  • Resources
  • Employers
  • Site map
  • Newsletter
  • Press
  • PA Book
  • Contact
  • Home
  • About
  • Jobs
  • Resources
  • Employers
  • Site map
  • Newsletter
  • Press
  • PA Book
  • Contact
Search by typing & pressing enter

YOUR CART

PA job to HNW family in Dallas

Executive Personal Assistant to HNW family in Dallas


Picture
VERIFIED JOB AD: The identity of the company has been verified. This is a third-party job ad, not a placement being made by our firm


​JOB POSTING: (CLOSED)
​​TITLE: Executive Personal Assistant
LOCATION: To be announced
EMPLOYER: Confidential
INDUSTRY: Consumer products
HOURS: Full time + (on call 24/7)
TRAVEL: Occasionally
​EDUCATION LEVEL: BA (preferred)
PRIOR EXPERIENCE:  10 years (preferred)
RELOCATION ALLOWANCE: For the right candidate
PAY: Base + (Health insurance and a discretionary year-end bonus based on performance) 

JOB DESCRIPTION: ​

Primary responsibilities will include providing the Principals with support at any time, ensuring the smooth running of the home office; performing administrative tasks; and working closely with existing staff.

Other responsibilities will also include:
  • Provides suggestions to the Principals with the best solution to solve a problem
  • Communication with other assistants, estate manager and/or other staff
  • Builds strong relationships with vendors and other key partners
  • Observes and participates in the daily work to continuously optimize the workflow & process and improve efficiency
  • Oversees and organizes event planning: small and large scale (charity events, showers, dinner parties at private residences and larger scale at hotels/ballrooms) including valet, catering, decorations, theme, invitations, etc.
  • Maintains a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, etc.)
  • Runs personal errands: Must keep the car clean
  • Keeps track of birthdays and other important dates
  • Maintains Website organization (tracking high-value clothing, jewelry, art)
  • Handles the packing/unpacking personal household and wardrobe belongings
  • Handles shipping, insuring, and tracking personal household, wardrobe, and high-dollar-value items to other homes and maintaining documentation and updates website accordingly
  • Maintains closet organization
  • Calendar management: including all travel, hotel, and private/commercial aircraft arrangements, as well as travel activities
  • Gift purchasing and delivery as needed
  • Personal shopping and delivery for special occasions
  • Tracking and/or accepting or returning shipments and orders delivered to the home
  • Reconciles monthly spending expenses and reports
  • Special projects as needed
  • Medical coordination as needed
  • Pet sitting as needed
  • May need to travel at a moment's notice
 
Specific skills required:
  • 10+ years of lifestyle management/personal assistant responsibilities for a high-net-worth family or private family office (strongly preferred) 
  • Ability to learn quickly, be resilient, and maintain the strictest of confidentiality
  • Strong work ethic, reliable and punctual; Practical and efficient
  • Highly organized, meticulous, detail-oriented, and thorough; Able to multitask and prioritize
  • Demonstrate excellent email etiquette with concise and accurate grammar
  • Personable, gracious, a positive can-do attitude, capable of working well with a vast array of people and possess excellent interpersonal skills
  • Proactively identifies and resolves problems
  • Able to work independently but also takes direction well from the Principals
  • Flexible and able to accommodate spontaneous changes to routines and plans
  • Independent self-starter who executes tasks on time, every time
  • Tech-savvy including Apple, MS Outlook products
  • Strong level of sensitivity to working in a personal residence and understanding of boundaries
  • Experience in private aviation, knowing which jets to book based on number of passengers, bags, distance, etc. 
  • Flexibility to work weekends and evenings with a 24/7 mindset
  • Must love animals, especially cats
  • Must be able to reconcile petty cash and provide details/receipts for approval
  • A strong understanding of domestic and international shipping of high-value items, tracking of details
  • Good understanding of style and fashion
  • Experience in the organization of multiple homes
  • Must always maintain patience and have a "service heart" 
  • Spanish speaking preferred
 
Other details:
  • Able to pass extensive background and reference checks
  • Willingness to sign a non-disclosure agreement (NOTE: Your employment will be verifiable by a representative of the company at the end of your tenure) 
Employers
Hiring Help
​
Executive Coaching
HNW Asset Protection
​Digital House Manual
​VIP Concierge

​Private tutors
​Contact​
Candidates
Apply for Jobs
Candidate FAQ
Salary Guide
Coaching
​PA Book
​On location
​​Home
Popular Links
Podcast​
Newsletter
About Us​​
​Background ✓
​Site Map
​Global Luxe
​
​Press
Quick Links
Contact Us
​Testimonials
Luxe Resources
Consulting 
​
Mission
Downloads
​
Blog​
how to get jobs with billionaires
Get the free ebook
Legal and Terms of Use - ​© Copyright 2023. All rights reserved.​ FindCelebrityJobs.com