Executive personal assistant job to ultra-high net worth family in San Francisco
JOB POSTING: SF1524 (FILLED)
TITLE: Executive Personal Assistant
LOCATION: Greater San Francisco, CA, United States
INDUSTRY: Confidential
HOURS: Full time + (on call 24/7)
TRAVEL: Often
EDUCATION LEVEL: BA required (master's preferred or equivalent experience)
PRIOR EXPERIENCE: 6 years minimum (full time)
RELOCATION ALLOWANCE: Yes, but local candidates have first priority
COMPENSATION: Very competitive, based on experience (plus a full benefits package, paid vacation, company car, end-of-year performance bonus, and an optional guest house). This compensation package meets our agency's definition of an ultra-high-range salary.
TITLE: Executive Personal Assistant
LOCATION: Greater San Francisco, CA, United States
INDUSTRY: Confidential
HOURS: Full time + (on call 24/7)
TRAVEL: Often
EDUCATION LEVEL: BA required (master's preferred or equivalent experience)
PRIOR EXPERIENCE: 6 years minimum (full time)
RELOCATION ALLOWANCE: Yes, but local candidates have first priority
COMPENSATION: Very competitive, based on experience (plus a full benefits package, paid vacation, company car, end-of-year performance bonus, and an optional guest house). This compensation package meets our agency's definition of an ultra-high-range salary.
Job Description
This is a once-in-a-lifetime opportunity to work for a very well-respected and celebrated individual. The ideal candidate will be well-versed in hospitality protocol and have experience working for UHNW families engaged in philanthropy.
This is a very demanding yet rewarding role. The Executive Personal Assistant will work hand-in-hand with the Estate Manager and Chief of Staff, and will have two subordinate PAs to delegate tasks to.
In most instances, this role's hours will be between 8:00 am and 6:00 pm and small tasks would be delegated to subordinate assistants after 6:00 pm. However, during times the Principal is engaged in special projects, hours could increase substantially, especially when the candidate accompanies the VIP out of town.
This is a very demanding yet rewarding role. The Executive Personal Assistant will work hand-in-hand with the Estate Manager and Chief of Staff, and will have two subordinate PAs to delegate tasks to.
In most instances, this role's hours will be between 8:00 am and 6:00 pm and small tasks would be delegated to subordinate assistants after 6:00 pm. However, during times the Principal is engaged in special projects, hours could increase substantially, especially when the candidate accompanies the VIP out of town.
Duties and responsibilities
Duties and responsibilities for this role include but are not limited to:
Because of the ever-changing schedule and high-pressure demands of the role, candidates need to have a demonstrated history of working in high-pressure environments. Being very resilient and having a can-do attitude is absolutely essential in this role. Because the Principal has a number of estates around the country, it would be common for the schedule to suddenly change and the core team would need to relocate to another property on very short notice.
The candidate will need to pass a series of checks: background, employment history, education, credit, driving record and a personality test. All prior employment must be verifiable and outstanding recommendation letters are required.
Only short-listed candidates will be contacted.
- Calendar management: Personal and professional, domestic and international
- Estate management: Working in cooperation with the Chief of Staff and the Estate Manager
- Vendor management: Working with the Head of Security to ensure vendors are properly vetted
- Event planning: Prior experience planning small and large-scale events essential
- Private aviation: Prior experience with the inner workings of traveling privately strongly preferred
- Gatekeeper: Being diplomatic as a right hand is essential as access to the Principal is limited
Because of the ever-changing schedule and high-pressure demands of the role, candidates need to have a demonstrated history of working in high-pressure environments. Being very resilient and having a can-do attitude is absolutely essential in this role. Because the Principal has a number of estates around the country, it would be common for the schedule to suddenly change and the core team would need to relocate to another property on very short notice.
The candidate will need to pass a series of checks: background, employment history, education, credit, driving record and a personality test. All prior employment must be verifiable and outstanding recommendation letters are required.
Only short-listed candidates will be contacted.
About the recruiter
Our founder, Brian Daniel, has a lifetime of experience in the private service industry. He has been a Personal Assistant, Estate Manager, Executive PA, and Chief of Staff to celebrities, American aristocracy, billionaires and royal families. In 2007, he founded The Celebrity Personal Assistant Network, the world's only consultancy dedicated exclusively to personal assistant jobs to ultra-high net worth families.
