Executive Assistant to the CEO's office at Virgin in London

VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm.
INDUSTRY NEWS -- FEATURED JOB
INDUSTRY NEWS -- FEATURED JOB
Job Description
Virgin Management has an exciting opportunity for an Executive Assistant to join the team in London.
The Executive Assistant will support the Group CEO and Group Finance Director, providing an excellent level of administrative support and facilitating the smooth running of the CEO’s office and Executive Leadership Team.
Key responsibilities will involve:
Interested in this role?
Virgin Management
Virgin is one of the most exciting brands in the world, with a reputation for excellence and a unique culture across its diverse range of businesses.
Virgin Management is the home of Virgin. It supports the Branson family and the growth of the Virgin brand by developing and nurturing valuable Virgin businesses around the world.
The team has offices in London and New York and covers many facets of business including brand, investment, legal, finance, tax, human resources corporate relations.
The Executive Assistant will support the Group CEO and Group Finance Director, providing an excellent level of administrative support and facilitating the smooth running of the CEO’s office and Executive Leadership Team.
Key responsibilities will involve:
- Acting as the first point of contact for internal and external stakeholders, exercising judgment to determine when to escalate to other team members and other Virgin Group companies, filtering and delegating activities that could be handled by other teams.
- Managing and filtering communications on behalf of the CEO.
- Contribute to the effective teamwork, decision-making and constructive culture of the CEO’s office and Executive Leadership Team.
- Board Management – setting the various board meeting schedules annually, liaising with CEO and board members to set agendas, liaising with stakeholders to communicate timing for paper submission, collating board papers and distributing to the board in a timely manner, following up action items and seeing them through to completion.
- Managing the CEO and Group Financial Director’s diary, ensuring that their time is managed effectively and resolving competing demands.
- Complex travel arrangements, including the planning of itineraries, arranging visas, booking flights and accommodation in line with budgets and travel policies, taking into consideration the sustainability credentials of service providers.
- Project support – collaborating with relevant teams to ensure key milestones are met, maintaining document management systems, project plans etc.
- Meeting and event support – sourcing appropriate venues, organizing catering, identifying IT requirements, preparing travel itineraries, agendas and presentations and attending when required.
- Admin support, including processing expenses and invoices in addition to some personal assistance.
Interested in this role?
Virgin Management
Virgin is one of the most exciting brands in the world, with a reputation for excellence and a unique culture across its diverse range of businesses.
Virgin Management is the home of Virgin. It supports the Branson family and the growth of the Virgin brand by developing and nurturing valuable Virgin businesses around the world.
The team has offices in London and New York and covers many facets of business including brand, investment, legal, finance, tax, human resources corporate relations.
How to apply for this job
Filled