Executive Assistant to the Chief Executive Officer at Crane Co.

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Job Description

LOCATION: Boston, Massachusetts, USA

Based in the company’s new headquarters located in the western suburbs of Boston, MA, the Executive Assistant will provide executive administrative support for the CEO of the company and provide office management services in support of the office associates.

Responsibilities and Duties:
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This position involves strong partnership with the CEO and managing a complex calendar that includes scheduling meetings and travel, video conferences, off-site and internal events for the CEO & Executive team and the Board of Directors.

Administrative responsibilities will include, but are not limited to, the following:
  • Serving as a first point of contact for the CEO and developing systems to prioritize the executive’s time and activities
    • Providing appropriate materials to prepare the CEO in advance of meetings
    • Drafting correspondence and memoranda, drafting & editing meeting minutes, creating PowerPoint slides, answering, and screening the senior executive’s phone calls and directing inquiries to the proper party within the team
    • Making travel arrangements (airline and hotel reservations) and processing expense reports
    • Overseeing timely receipt of Board and Audit Committee materials from responsible parties, reviewing, and coordinating delivery to Board members; providing backup support to the General Counsel Executive Assistant for Board members as needed including material preparation, Board travel coordination and other aspects of on-site and off-site Board meetings
    • Overseeing the office services function for the office with appropriate facilities representatives including safety and security protocols, and maintenance of the copy room, office supplies, and pantry
    • Creating document management process for the CEO and their staff to efficiently organize key information for access, including assisting with maintenance of various Excel spreadsheets, PowerPoint presentations and other documents as needed
    • Preparing event and meeting materials including assisting with the creation of presentations, handouts, and other related materials, as well as printing and collating of materials for the Executive team
    • On occasion, traveling with the CEO to key company meetings and facilitating their organization
    • Establishing and maintaining effective cooperative professional business relationships with all levels of management, associates, and outside clients
    • Acting as a creative problem solver, liaison, and facilitator in managing support responsibilities
    • Acting as a lead on the facilitation and coordination of communications and administrative procedures across the Executive Assistant team
    • Creating and supportive a collaborative and inclusive work environment across all Executive Assistants in the company, both in this office and across sites throughout the company
    • Coordinating conference/meeting room set up, ordering catering, and coordinating meeting logistics for the CEO, both in the this office and as needed for other sites
    • Supporting the design, logistics and execution of the annual leadership conference hosted by the CEO for the top leaders across the company

Basic Qualifications:
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  • Must have proven experience supporting a CEO / C- level senior executive in a fast-paced and demanding corporate environment
  • Bachelor’s Degree preferred and 5 to 7 years of relevant professional experience supporting a C-level executive in a global public company
  • High energy, self-motivated individual who can prioritize, work independently when needed, and gather necessary information to make informed and sound decisions and recommendations confidently
  • Demonstrated professionalism, discretion, and experience working with highly confidential information
  • Can-do attitude: must be proactive and solution oriented, continuously looking for ways to add value
  • Exceptional attention to detail
  • Demonstrated ability to multi-task, respond to needs quickly and efficiently
  • Ability to effectively communicate and collaborate with a diverse range of associates at all levels and across all functions
  • Excellent judgment in setting priorities and interacting with internal and external contacts; proven record of sound decision making
  • Demonstrated ability to anticipate the needs of the CEO and the Executive team and operate proactively
  • Ability to work well under pressure and respond to tight deadlines
  • Excellent interpersonal, verbal, and written communication skills
  • Negotiating skills for vendor contracts is a plus
  • Strong focus on customer service, team player mentality and ability to work collaboratively with others
  • Significant experience with all Microsoft products including PowerPoint, Excel, Word, Outlook & Webex/Teams in support of virtual meetings; capability to learn other applications such as Diligent (Board platform) and Concur (travel and expense management)
  • Experience with organizing off-site events for small and large groups

Physical requirements:
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  • This position will be performed in an office setting, and will require the candidate to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment such as telephones, computers, photocopy machines and postage machines
  • Travel outside of metro-Boston to selected company meetings to assist the CEO. This travel will be less than 15%
  • Reach with hands and arms, and be able to bend and lift up to 25 pounds
  • Crane is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin or any other characteristic protected under applicable federal, state, or local law.

How to apply for this job

This position is closed

Job Location

This role is located in Boston, MA.