Executive Assistant to Movie Studio Executive
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: FEATURED JOB
INDUSTRY NEWS: FEATURED JOB
Job Description
Location: San Francisco, California, United States
Business: Lucasfilm
Flex Type: Hybrid - This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.
Job Summary:
Lucasfilm Franchise Production is the creator of animated content such as Lego Star Wars, Star Wars Visions and the upcoming Young Jedi Adventures. We also make un-scripted content such as The Gallery and Light & Magic.
We are looking for an Executive Assistant who reflects the innovative spirit, creative talent, administrative excellence, collaborative mindset, and passion for great filmmaking that defines Lucasfilm Ltd.
The Executive Assistant will assist with the coordination of the day-to-day responsibilities of the Supervising Director and Executive Producer of Lucasfilm Animation, on an animated television series.
What you’ll do
What we’re looking for
Business: Lucasfilm
Flex Type: Hybrid - This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.
Job Summary:
Lucasfilm Franchise Production is the creator of animated content such as Lego Star Wars, Star Wars Visions and the upcoming Young Jedi Adventures. We also make un-scripted content such as The Gallery and Light & Magic.
We are looking for an Executive Assistant who reflects the innovative spirit, creative talent, administrative excellence, collaborative mindset, and passion for great filmmaking that defines Lucasfilm Ltd.
The Executive Assistant will assist with the coordination of the day-to-day responsibilities of the Supervising Director and Executive Producer of Lucasfilm Animation, on an animated television series.
What you’ll do
- Provide the VP of the department with support to enable them to complete their work in a timely manner. This includes: managing calendars/schedules and adjusting meetings to accommodate priorities, arranging travel and procuring/coordinating necessary items needed for travel, creating presentations, and coordinating other key events.
- Prepare, submit and track expense reports for the VP as well as other senior staff members as requested or assigned.
- Coordinate and set up internal/external meetings and events including booking conference rooms, setting up A/V technology needs, meals and catering, running errands, entering guests into visitor kiosks and escorting guests.
- Provide support for conferences as well as Speaker Engagements in the form of scheduling, arranging travel, booking conference rooms, catering, and coordinating and assisting with other logistics.
- Utilize and update tracking systems daily.
- Provide administrative and backup support to the production team including taking notes in meetings, creating documents and schedules, photocopying, computer data entry and filing.
- Prepare routine correspondence and forms, package and ship various artwork, samples, etc. as needed.
- Order, inventory, maintain and distribute office supplies appropriately.
- Complete special projects as needed or requested.
What we’re looking for
- 2+ years of experience providing administrative support or as an assistant within the entertainment industry
- Demonstrated professionalism and ability to maintain the highest level of confidentiality
- Ability to use correct etiquette when speaking with production, studios, agencies, etc.
- Ability to handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment
- Excellent administrative skills including word processing, strong working knowledge of G-Suite, Word and Excel, PowerPoint, Keynote, Google Docs required.
- Demonstrated ability to partner with others and build relationships
- Must keep a positive attitude and work well under pressure
- Ability to be proactive, resourceful and flexible
- Excellent interpersonal skills, written and verbal
- Ability to effectively communicate with all levels throughout the organization
- Excellent organizational and follow-through skills
- Ability to anticipate needs, be proactive, resourceful and flexible.
- Must be flexible regarding ‘on call’ (including weekends) work when as needed or when requested.
- Bachelor's degree or equivalent experience.
How to apply for this job
Job filled
