Office Manager of a Global Law Firm
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: FEATURED JOB
INDUSTRY NEWS: FEATURED JOB
Job Description
Location: Metropolitan San Francisco (Redwood City: Silicon Valley), California, USA
Salary: Up to $164,000 a year
Company: Goodwin International Law Firm
Job Description
Make an impact at Goodwin, where we partner with our clients to practice law with integrity, ingenuity, agility, and ambition. We are in the business of building authentic, long-term relationships with our clients, who are some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge.
Our immersive understanding of these industries – combined with our expertise across high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions – sets us apart. Our Global Operations Team – all business professionals of the firm – was named the “Best Business Team” by The American Lawyer.
The Manager of Office Administration – Silicon Valley (“OA”) keeps the Silicon Valley office running like clockwork. Working closely with the Managing Director of Global Office Operations (“MDGO”), the Office Chair of the Silicon Valley office, and other firm leaders, the OA manages operations and executes administrative firm initiatives for the Silicon Valley office.
What You'll Do
Who You Are
Salary: Up to $164,000 a year
Company: Goodwin International Law Firm
Job Description
Make an impact at Goodwin, where we partner with our clients to practice law with integrity, ingenuity, agility, and ambition. We are in the business of building authentic, long-term relationships with our clients, who are some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge.
Our immersive understanding of these industries – combined with our expertise across high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions – sets us apart. Our Global Operations Team – all business professionals of the firm – was named the “Best Business Team” by The American Lawyer.
The Manager of Office Administration – Silicon Valley (“OA”) keeps the Silicon Valley office running like clockwork. Working closely with the Managing Director of Global Office Operations (“MDGO”), the Office Chair of the Silicon Valley office, and other firm leaders, the OA manages operations and executes administrative firm initiatives for the Silicon Valley office.
What You'll Do
- Overall management of the Silicon Valley assistant:. Ensures the assistants are operating at a high level, at peak efficiency, and providing top client-service to our attorneys, leaders and clients. Works with the MDGO, the Office Administration team, and the Talent team on strategic initiatives pertaining to secretary training, utilization, efficiency and performance management
- Overall responsibility for space management: Works with the Office Chair as well as the Real Estate and Facilities team to allocate office space, perform capacity analyses, execute office moves, and design and retrofit office space. Works on initiatives designed to efficiently and effectively make use of our existing office space
- Works with Facilities, Event Planning, and Catering/Conference Services to ensure top service in the areas of office services, conferencing and catering, event and meeting planning, reception services, copy/mail center, facilities management, internal office moves and records management
- Coordinates with all firm administrative departments to assist with the development and implementation of firm-wide policies and procedures relating to Firm Administrative Operations, and, works with the departments to implement these policies
- Works with the firm’s local IT staff to ensure high level of technology services including, but not limited to, hardware, software, applications support, and videoconferencing
- Partners with the Talent team and appropriate leaders on recruitment, orientation, onboarding, performance management, and staff professional development, mentoring and coaching for team members
- Partners with the Events team and appropriate leaders on the planning of engagement and community events for the Silicon Valley office
- Works with the MDGO and Office Chairs to:
- Manage the relationship with office services outsourcing vendor to ensure excellent services are provided, consistent with the firm’s national contract;
- Oversee the purchasing of supplies, and the purchasing, leasing, repairing and maintenance of furniture, equipment and fixtures;
- Administer office safety, business continuity and emergency programs;
- Support office-related initiatives;
- Provide various types of ad hoc information to the Office Chairs.
- Works with the MDGO, the Managing Director of Real Estate & Facilities, and the Office Chair to establish the office annual budget and manage costs to budget
- Works with Finance to ensure compliance with firm accounting, billing and timekeeping practices
- Sets a standard for citizenship and community involvement, including taking responsibility for understanding the firm’s philosophy and strategy, and facilitating support for and cooperation with firm initiatives
- Additional duties and responsibilities as assigned
Who You Are
- Minimum 10 years of relevant experience, preferably at a top law firm or comparable professional services firm
- Bachelor’s degree preferred, related graduate degree a plus
- ALA CLM certification preferred, but not required
- Ability to work in a professional and collegial manner with attorneys, paralegals, and administration
- Experience managing conflicts and negotiating compromise
- Excellent judgment and business acumen; exhibits diplomacy and tact in all situations
- Manage multiple projects; excellent project management skills
- Successfully navigate a highly complex organization
- Effectively leverage standard office technology, including MS Office Suite, iManage or other document management tools, and demonstrated ability to quickly learn and leverage other technology platforms and tools
How to apply for this job
Apply directly to the company on LinkedIn HERE
