Executive Personal Assistant to the CEO in Newport, CA

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Personal assistant job to the CEO in Newport, Calif.
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VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm. 
INDUSTRY NEWS -- FEATURED JOB
Summary

Competitive Analytics in Newport, California is searching for a very proactive and extremely detail-oriented Executive Assistant/Personal Assistant with excellent interpersonal skills, strong speaking and writing skills, and very strong work ethic.

This position reports directly to the CEO/Founder and is responsible for all business and personal-related duties as delegated by the CEO. This position will primarily provide comprehensive assistance to the CEO so he may focus on his primary responsibilities and maximize his time and effectiveness (i.e. responsible for a wide variety of administrative support duties).

Competitive Analytics offers highly competitive compensation based on experience, talent, skill, expertise, knowledge, proven capabilities, and potential capabilities.
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Required Submittals for Consideration
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  1. Cover Letter
  2. Resume
  3. Complete our quick 5-minute interview questionnaire

Responsibilities
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  • Assist the CEO in the management of communications: written, telephone, email, and voicemail.
  • Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
  • Calendar management: organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
  • Manage and coordinate travel for both business and personal arrangements.
  • Estate Management: Spend time and become familiar with all aspects of business and residence.
  • Assist in screening calls, email, transmittals, and visitors.
  • Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
  • Coordinate onsite meetings, luncheons, coffees, in-house events.
  • File organization via Dropbox.
  • Assist in CRM input and edit (customer relation management).
  • Coordinate direct email campaigns (or ability to learn email campaigning).
  • Coordinate the hosting of in-house events.
  • Edit WordPress website (or ability to learn WordPress).
  • Greet and check-in clients and other guests for meetings and events.
  • Errands: Perform variety of office and personal errands.
  • Coordinate and manage vendors and contractors at office and/or residence.
  • Conduct ad-hoc research.
  • Draft simple spreadsheets.
  • Light cleaning and organizing.

Qualifications
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  • Excellent communication skills (written and verbal).
  • Extremely detail oriented to ensure accuracy and quality across all tasks.
  • Excellent people skills and creative problem solving.
  • Detail to Appearance: dress in a professional manner.
  • Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
  • Must demonstrate a can-do attitude at all times.
  • Work independently: Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
  • Domestic and International travel: Previous experience handling travel arrangements.
  • Ability to read and interpret various documents.
  • Ability to speak effectively among executives, clients, customers, and employees.
  • Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
  • High level interpersonal skills to interact with coworkers and executives.
  • Ability to problem solve complex issues and follow through on a variety of tasks.
  • Wear many hats: Ability to work on business and personal items interchangeably.
  • Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
  • Strong Computer Literacy: Demonstrate strong knowledge and extensive use of Microsoft Office and/or Mac OS.
  • Must have reliable transportation with adequate auto insurance and good driving record.

Familiarity and/or Expertise Preferred (or desire to learn quickly)
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  • Mac OS
  • Mac Keynote and Pages
  • Windows
  • Microsoft Excel, Word, PowerPoint
  • Adobe Illustrator
  • Interviewing/Face to Face Customer Service
  • Client Relations
  • Eventbrite.com
  • Daylite.com
  • Dropbox.com
  • LinkedIn.com
  • SurveyMonkey.com
  • DirectMailMac.com
  • WordPress.com

Core Competencies
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  • Ethics: Works with integrity; Upholds organizational values.
  • Dependability: Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.
  • Teamwork and Collaboration: Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit. Communicates effectively.
  • Professionalism: approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions.
  • Organizational Support: Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
  • Quality Management: Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Negotiation: Analyzes each situation, looking for opportunities to make any situation more beneficial for the CEO and the company. Participates effectively in communication to achieve optimum results.

Compensation

Competitive Analytics offers highly competitive compensation (full time, part time, or contract) based on experience, talent, skill, expertise, knowledge, proven capabilities, and potential capabilities.

How to apply for this job

Job filled