Executive Personal Assistant to a Celebrity CEO in NYC
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: Our sister agency is currently seeking an EA for a celebrity CEO
INDUSTRY NEWS: Our sister agency is currently seeking an EA for a celebrity CEO
Job Description
STATUS: NEW
COMPANY: CPAN sister agency
TYPE: Full Time, onsite
LOCATION: New York, NY
PAY: $200K to $250K base + potential bonus + health insurance + perks
COMPANY: CPAN sister agency
TYPE: Full Time, onsite
LOCATION: New York, NY
PAY: $200K to $250K base + potential bonus + health insurance + perks
Summary
This role supports a high-profile founder/chief creative consultant/senior executive leadership individual within a global premium fashion brand.
The Executive/Personal Assistant serves as a trusted, on-call handler across professional priorities managing all and more including personal logistics. The principal is highly particular, fast-moving, exceptionally smart and requires a calm, polished partner who can operate with total discretion and urgency.
This is a demanding role with true on-call availability that requires a 24/7 mindset and flexibility. The outgoing assistant has provided extended notice to allow for thoughtful hands-on training.
The Executive/Personal Assistant serves as a trusted, on-call handler across professional priorities managing all and more including personal logistics. The principal is highly particular, fast-moving, exceptionally smart and requires a calm, polished partner who can operate with total discretion and urgency.
This is a demanding role with true on-call availability that requires a 24/7 mindset and flexibility. The outgoing assistant has provided extended notice to allow for thoughtful hands-on training.
Requirements
- 24/7 on-call availability (non-negotiable).
- High discretion, privacy-first mindset; comfort signing multiple NDAs plus confidentiality documents.
- Prior support experience within celebrity, high-profile, or ultra-visible environments.
- Excellent written communication plus strong verbal presence (polished, concise, precise).
- Tech savvy; comfort managing international scheduling plus time zones.
- Experience coordinating private jet travel (fractional programs plus commercial travel).
- Ability to travel as needed, including occasional support from personal residences.
Qualifications
- Type A, detail-obsessed, proactive, plus highly organized.
- Strong judgment, strong boundaries, plus exceptional confidentiality.
- “Listen-first” communication style (thoughtful, measured, well-informed).
- Calm under pressure; able to adjust quickly to last-minute change.
- Comfortable coordinating across drivers, household staff, vendors, building staff, plus internal teams.
- Prior long-tenure support roles strongly preferred.
Responsibilities
Calendar + scheduling management
- Manage the principal’s calendar, screening requests for meetings, appearances, events, calls, plus personal appointments.
- Build schedules that protect focus time, travel time, plus realistic transitions.
- Keep meetings within allotted time to maintain schedule integrity.
On-call handler support
- Respond promptly to time-sensitive changes outside standard business hours.
- Act as a trusted point of contact for urgent needs, updates, plus pivots.
Daily coordination + logistics
- Coordinate with drivers, household staff, office personnel to ensure seamless arrivals, departures, plus daily flow.
- Prepare for in-person meetings: room readiness, supplies, refreshments, light reset post-meeting.
- Order plus plate meals in office as needed.
- Manage inventory of personal items used for styling shoots plus prototyping.
- Prepare decks for meetings plus general information sharing.
Home events + personal support
- Plan plus manage events at the principal’s home: vendors (catering, waitstaff, décor, entertainment, rentals), building coordination, invites, guest lists.
- Coordinate glam for personal plus business events, including travel for hair plus makeup professionals (air, rail, Eurostar).
- Provide typing support for edits: speeches, scripts, written interview responses, reference letters.
Candidates must pass a background and reference check
Apply for this job
Please send your resume to [email protected] - Put "EPA to CEO in NYC" into the subject line.
