Executive PA to UHNWI in NYC
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: Our sister agency is currently seeking an elite assistant for a VIP
INDUSTRY NEWS: Our sister agency is currently seeking an elite assistant for a VIP
Job Description
STATUS: (NEW)
COMPANY: CPAN sister agency
TYPE: Full Time, onsite
LOCATION: New York City, NY
PAY: $200K to $250K base (DOE) + potential bonus + health insurance + perks
COMPANY: CPAN sister agency
TYPE: Full Time, onsite
LOCATION: New York City, NY
PAY: $200K to $250K base (DOE) + potential bonus + health insurance + perks
Summary
A high-profile founder and senior executive is seeking an exceptional Executive Personal Assistant to serve as a trusted, on-call right hand across both professional and personal domains.
This role requires a highly polished, sharp, and resilient individual who thrives in a fast-paced, high-pressure environment. The principal operates at an elevated level and requires a partner who is proactive, confident, and capable of managing complex priorities with discretion and precision.
This is a demanding role with a true 24/7 on-call mindset, best suited for candidates with a strong background supporting UHNW individuals or senior executives in corporate, financial, or similarly high-performance environments.
This role requires a highly polished, sharp, and resilient individual who thrives in a fast-paced, high-pressure environment. The principal operates at an elevated level and requires a partner who is proactive, confident, and capable of managing complex priorities with discretion and precision.
This is a demanding role with a true 24/7 on-call mindset, best suited for candidates with a strong background supporting UHNW individuals or senior executives in corporate, financial, or similarly high-performance environments.
Requirements
- 24/7 on-call availability (non-negotiable).
- High discretion with a privacy-first mindset; comfortable signing multiple Non-Disclosure Agreements.
- Prior experience supporting UHNW principals or senior executives in high-pressure environments (corporate, finance, or similar strongly preferred).
- Excellent written and verbal communication skills; polished, concise, and confident.
- Tech-savvy with experience managing complex international scheduling and time zones.
- Experience coordinating private aviation (fractional programs) and commercial travel.
- Ability to travel as needed and support across multiple locations.
Qualifications
- Proven experience as an Executive Assistant and PA to an ultra-high net worth individual or senior executive.
- Background in corporate or financial environments strongly preferred.
- Demonstrated career stability with longer tenures in prior roles.
- Strong presence and confidence; able to operate in high-stakes, high-visibility settings.
- Highly organized, detail-oriented, and proactive.
- Excellent judgment and ability to manage sensitive situations with discretion.
- Comfortable working in fast-paced, high-demand environments, including interaction with high-profile individuals.
- Adaptable, resilient, and able to manage shifting priorities with ease.
Responsibilities
Calendar & Scheduling
- Manage a complex, high-volume calendar across business and personal commitments.
- Prioritize and screen requests for meetings, events, appearances, and appointments.
- Build structured schedules that account for travel, transitions, and efficiency.
On-Call VIP Support
- Act as a trusted point of contact for urgent matters and last-minute changes.
- Provide real-time support outside of standard business hours as needed.
Daily Coordination & Logistics
- Coordinate with drivers, household staff, internal teams, and external partners.
- Ensure seamless daily flow between office, home, and external commitments.
- Prepare meeting materials, decks, and briefing documents.
- Oversee inventory of personal and business-related items.
Travel & Operations
- Coordinate complex domestic and international travel, including private aviation.
- Manage itineraries and ensure seamless execution across all locations.
Personal & Lifestyle Support
- Support personal logistics, including events, appointments, and household coordination.
- Assist with home-based events, including vendor management and execution.
- Coordinate styling, glam, and related logistics for events and appearances.
Candidates must pass a background and reference check
Apply for this job
To apply for this job:
- Email [email protected] with "EPA in NYC" in the subject line.
- Please CUT & PASTE your resume into the body of the email.
- Do NOT send any other additional attachments.
