Executive Assistant to the President in San Francisco

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VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
​INDUSTRY NEWS: FEATURED JOB

Job Description

LOCATION: ​San Francisco, CA, USA
SALARY: Up to $120K
TYPE: On-site (Hybrid) Full-time
COMPANY: Williams-Sonoma
We are seeking a positive, dynamic Executive Assistant to provide administrative support various Presidents and Executives in our company. In this role you will provide general support as needed, and maintain a safe and pleasant office environment with superb attention to detail and customer service.

You're Excited About This Opportunity Because You Will...
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  • Assist Executives schedules to ensure work days are efficiently organized.
  • Plan, coordinate and execute meeting set-up and events: Including room set-ups, light catering, Audio/Visual set up, attendance tracking and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings.
  • Plan all aspects of domestic and international travel, optimizing and balancing executive's time with cost of travel, which includes forecasting and managing to the travel budget.
  • Review and approve expense reports for direct reports in accordance with company travel policy.
  • Phone support for executive and back up support for other executives as needed: Includes answering, screening, taking messages/gathering information and re-directing to the appropriate person or team.
  • Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
  • Draft and edit communication in the voice of the executive and company.
  • Resolve time sensitive issues with a high degree of precision and professionalism.
  • Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks.
  • Handle multiple tasks, switching priorities and focus as needed. Build relationships with people and teams across the company to foster process improvement and resolve issues.
  • Perform and prioritize special projects as directed; handle confidential and sensitive information.
  • "No task is too small" approach.

Why you will love working at Williams-Sonoma, Inc.
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  • We’re a successful, fast-growing company with an entrepreneurial vibe.
  • A technologically and data-driven business.
  • Competitive salaries and comprehensive health benefits.
  • We’re at the forefront of tech and retail, redefining technology for the next generation.
  • We’re passionate about our internal and external clients and live/breathe the client experience.
  • We get to be creative on a daily basis.
  • A smart, experienced leadership team that wants to do it right and is open to new ideas.
  • We believe in autonomy and reward taking initiative.
  • We have fun!

We're Excited About You Because You Have...

  • A minimum of five years of experience as an executive assistant.
  • Strong verbal and written communication skills.
  • The ability to effectively prioritize and work on multiple projects in a deadline driven environment.
  • Excellent, professional customer service and respond to requests quickly under pressure.
  • Proactive problem solving skills; must be able to collaborate with others at all levels of the organization. 
  • Excellent Outlook skills for Calendar, Power Point, Excel, Word and email.
  • The ability to handle highly confidential information with the utmost discretion.

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Job Location

This job is based in San Francisco.