Executive Assistant to the Editorial Director at Vogue
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Job Description
COMPANY: Vogue (Condé Nast)
TYPE: Full Time
LOCATION: New York City
SALARY: Based on experience (Up to $125K) + benefits and perks
TYPE: Full Time
LOCATION: New York City
SALARY: Based on experience (Up to $125K) + benefits and perks
Summary
The foundation of Vogue’s leadership and authority is the brand’s unique role as a cultural barometer for a global audience. Vogue places fashion in the context of culture and the world we live in — how we dress, live and socialize; what we eat, listen to and watch; who leads and inspires us. Vogue immerses itself in fashion, always leading readers to what will happen next. Thought-provoking, relevant and always influential, Vogue defines the culture of fashion.
This is a critical role in supporting the Global Chief Content Officer and Global Editorial Director of Vogue. Operating as part of the Executive Office, they will oversee the day-to-day running of the Global CCO’s office, managing a range of administrative and strategic support functions to ensure smooth and seamless operations, in collaboration with another assistant.
The successful candidate will be extremely organized, efficient, proactive, deadline-oriented, and able to multitask and prioritize in a fast-paced, matrixed media environment. They will be able to anticipate needs and handle all matters with professionalism. This is a tremendous opportunity for an ambitious, business-savvy professional who is passionate about culture, fashion, digital media, and content.
The successful candidate will be extremely organized, efficient, proactive, deadline-oriented, and able to multitask and prioritize in a fast-paced, matrixed media environment. They will be able to anticipate needs and handle all matters with professionalism. This is a tremendous opportunity for an ambitious, business-savvy professional who is passionate about culture, fashion, digital media, and content.
Responsibilities Include
- Provide strategic calendar management including coordinating and supporting the Global CCO’s full schedule
- Field calls and emails to the Global CCO’s office.
- Demonstrate emotional intelligence, judgement, discretion, and confidentiality in all matters.
- Coordinates all international and domestic travel and accommodations for CCO.
- Assist with all internal meeting arrangements including booking rooms, technology set-up, preparation/printing of materials, coordination of attendees, etc.
- Manage general office administration and supplies, liaising with the Facilities team to coordinate office maintenance as necessary.
- Assist with the coordination and preparation of presentations, meeting materials, and special projects on behalf of the Global CCO, beginning to learn and understand the internal landscape (company culture, organisational structure, operating model, etc.), external marketplace (industry, competitors, etc.), and graphic/visual sensibility.
- Assists with note taking, meeting documentation, and follow-ups.
- Assists with various Vogue content initiatives, maintaining an awareness of high-level production schedules, deadlines, and key deliverables.
- At times, may contribute to content assignments, research, and/or special projects.
- Collaborates effectively with editorial leaders and internal partners such as Finance and HR to help the Global CCO execute company-wide programmes such as performance and compensation reviews, workforce planning, talent reviews, etc.
- Alternate weekend cover as needed.
- Comfortable working in an always-on global media environment.
- Works to manage all of CCO’s communication both internal and external.
- Attend events with CCO and serve as CCO’s onsite support.
- Oversee guest lists and event logistics for CCO events as requested, in collaboration with the events team. Can include coordination with designers, chefs and waitstaff, communication with all guests and organization and execution of decor materials (i.e. menus, branded decor).
Qualifications
- College degree and 1-2 years combined internship and work experience providing administrative support, ideally in the digital media, content, or publishing industry.
- Proficiency in G-Suite.
- Strong verbal communication, interpersonal, and collaboration skills – comfortable liaising with people at all levels across global boarders.
- Strong written communication skills including grammar and proof-reading ability.
- Strong organizational and time-management skills including ability to juggle multiple tasks at once while being extremely punctual, proactive, and deadline-oriented.
- Solutions-oriented with an ability to think on your feet and demonstrate personal accountability, initiative, and follow-through.
- Impeccable attention to detail.
- Confidence and enthusiasm balanced by humility and a willingness to learn.
- Experience working within a global organization is advantageous.
How to apply for this job
Job Location
This job is located in New York City.
