Executive Assistant at Warner Bros. Discovery in New York
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: Warner Bros Discovery is hiring an Executive Assistant
INDUSTRY NEWS: Warner Bros Discovery is hiring an Executive Assistant
Job Description
Summary
The Executive Administrative Assistant will provide a full range of administrative support to the SVP, Strategy & Business Operations as well as two- three Vice Presidents within CNN’s Digital Products and Services including, but not limited to: arrange travel, maintain Outlook calendar, schedule meetings, prepare expense reports, answer and screen calls, maintain office supplies, and process expenses.
This individual must be pro-active and able to prioritize while managing a demanding, ever-changing calendar for the Executive(s). This individual must be able to effectively coordinate the Executive's schedule and all other necessary parties to ensure meetings and presentations are executed seamlessly.
Attention to detail is key to this role. Candidate must be able to work with execs and high-profile talent with ease.
This individual must be pro-active and able to prioritize while managing a demanding, ever-changing calendar for the Executive(s). This individual must be able to effectively coordinate the Executive's schedule and all other necessary parties to ensure meetings and presentations are executed seamlessly.
Attention to detail is key to this role. Candidate must be able to work with execs and high-profile talent with ease.
Responsibilities
- Client Support: 40% - Provides a full range of administrative support to the executives. This individual must be pro-active and able to prioritize while managing a demanding, ever-changing calendar for the Executive(s). Organize and coordinate logistics for monthly and quarterly department meetings and events.
- Calendar Management: 40% - Maintain Outlook calendar and schedule meetings for the executives. This individual must be able to effectively coordinate the Executive's schedule and all other necessary parties to ensure meetings and presentations are executed seamlessly. A strong attention to detail is required.
- Arrange Travel: 10% - Arrange travel for executives while adhering to the corporate expense and travel policies.
- Expense Management: 10% - Individual must be proactive and able to prioritize while juggling ever-changing needs and a demanding production environment. Submit expenses in Concur for executive clients in a timely manner.
Qualifications
- Bachelor's degree is preferred: 3+ years of experience supporting a senior level/executive preferred. Experience in media, news, digital, politics, and/or entertainment industry preferred. Must be MS Office proficient: Excel, Word, and PowerPoint.
- Strong attention to detail is required: Communication is key in this role. Excellent verbal and written communication skills are required. Requires a high level of confidentiality, diplomacy, and discretion.
- You should be extremely organized and work efficiently in a very fast paced environment. You should have an ability to prioritize your work so you can handle many projects simultaneously under tight deadline.
- You should have excellent problem-solving skills: The ability to work independently as well as collaborate with the team. Be flexible, dependable, and results oriented. Must possess excellent customer service skills.
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Job Location
This job is located in New York City.
