Executive Assistant at Spotify in New York
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: Spotify in New York is hiring a top-notch executive assistant
INDUSTRY NEWS: Spotify in New York is hiring a top-notch executive assistant
Job Description
COMPANY: Spotify
TYPE: Full Time, onsite 3x weekly
LOCATION: New York City
SALARY: Up to $132K + benefits
TYPE: Full Time, onsite 3x weekly
LOCATION: New York City
SALARY: Up to $132K + benefits
Summary
Spotify is seeking an Executive Assistant to support our two Global Co-Heads of Communications. This role is a balancing act: managing the day-to-day tasks of any phenomenal EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to adjacent work like handling sensitive information, building relationships with key members of the organization, taking on special projects, and proactively solving problems large and small. This is a highly visible position with exposure to key internal and external stakeholders.
Responsibilities
- Extensive meeting and calendar management ensuring the cadence aligns with overall goals and objectives for the team and company. This includes working cross-functionally with other business areas within Spotify, managing appointments with external partners and third parties, and organizing calendars to appropriately reflect priorities.
- Coordinate meeting schedules and lines of communication between various partners and global teams across all time zones.
- Effectively track, package and communicate priority projects and to-dos, acting as an important escalation point for the team.
- Support meeting management (such as: preparing materials and agendas, keeping notes and, managing next steps as needed).
- Perform comprehensive email management (such as: prioritizing and drafting email correspondence, managing follow ups, reviewing timelines and deadlines).
- Support coordination of team meetings, offsites/events, trainings, and celebrations (workshops, team happy hours, etc.).
- Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries.
- Manage all expense reporting, plus review and approve travel and business expenses for others on the team according to internal policies.
- Manage other special projects and workflows as needed.
- Serve as a representation of Spotify for the outside world. This means drafting correspondence, welcoming guests to our office, and generally representing Spotify thoughtfully.
Qualifications
- Bachelor’s degree or equivalent experience.
- 5+ years of experience supporting senior executives.
- A loyal, discreet, responsible, calm under pressure and confident partner who is readily available and flexible with their work schedule.
- Ability to keep track of many tasks, connect dots across workstreams without letting anything fall through the cracks.
- Flexibility and strength in working with and coordinating with others.
- Capacity for discretion and sensitivity when handling confidential materials and topics.
- Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail.
- Excellent time management skills and ability to prioritize.
- Ability to give, receive, and implement feedback.
- Proactive and comfortable taking initiative.
- Pride in your work and ownership over projects that you lead.
- High proficiency in the Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies; Experience in Concur T&E and Slack.
- An enthusiasm for a fast-paced work environment is a MAJOR plus!
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Job Location
This job is located in New York City.
