Executive Assistant at NBC-Universal in Los Angeles
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Job Description
COMPANY: NBC-Universal
TYPE: Full Time
LOCATION: Los Angeles (Universal City)
SALARY: Based on experience (Up to $90K) + benefits and perks
TYPE: Full Time
LOCATION: Los Angeles (Universal City)
SALARY: Based on experience (Up to $90K) + benefits and perks
Summary
The Executive Assistant to the Chairman, NBCU Business Affairs & Operations is a dynamic and insightful individual that operates as a self-starter and will leverage their critical thinking and interpersonal skills to liaison with staff, senior leaders, and externally to provide support with the goal of increasing the effectiveness and productivity of the executive.
This individual will need excellent organizational & communication skills and a highly collaborative style to provide support such as calendaring, meeting planning & coordination, travel administration, and project updates. This individual will need a proactive approach to assist the executive with overseeing some day-to-day business activities as they may arise.
This individual will need excellent organizational & communication skills and a highly collaborative style to provide support such as calendaring, meeting planning & coordination, travel administration, and project updates. This individual will need a proactive approach to assist the executive with overseeing some day-to-day business activities as they may arise.
What you will do
- Coordinate and handle all business travel arrangements.
- Place and log day-to-day calls to/from numerous agents, managers, attorneys, producers and in-house personnel.
- Coordinate pertinent documents for all business meetings.
- Interact with Studio senior level executives and communicate on the chairman’s behalf.
- Prepare business expense reports and manage approval of direct reports’ expense reports.
- Manage all IT requests for the office and manage approval of the chairman’s direct report’ requests.
- Maintain a high degree of confidentiality and discretion regarding all matters and documents.
- Additional duties as assigned.
Basic Qualifications
- Minimum four years of administrative experience supporting senior executives, preferably with a production company, agency, entertainment law firm or studio.
- Experience and demonstrated ability in Outlook, Microsoft Word, Excel, and PowerPoint.
- Well organized with strict attention to detail.
Preferred Qualifications
- Entertainment/film industry experience.
- Solid organizational skills and an ability to manage multiple projects simultaneously.
- Ability to work with and maintain confidential information.
- Demonstrated ability to manage expectations, push back and prioritize tasks in a fast-paced environment.
- Candidate should display a great deal of discretion, initiative, solid interpersonal skills, attention to detail and ability to work well under pressure.
- Have a “can-do” and “no-task-too-small” approach.
Additional Requirements
- Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning 5 January 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
- This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
How to apply for this job
Job Location
This job is located in Universal City.
