Executive Assistant at Meta in Menlo Park, California
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: There is a job opening for an Executive Assistant at Meta in Menlo Park, California
INDUSTRY NEWS: There is a job opening for an Executive Assistant at Meta in Menlo Park, California
Job Description
STATUS: (ONGOING)
COMPANY: Meta
TYPE: Full Time
LOCATION: Menlo Park, California (Metro San Francisco)
PAY: Up to $201K annually + benefits
COMPANY: Meta
TYPE: Full Time
LOCATION: Menlo Park, California (Metro San Francisco)
PAY: Up to $201K annually + benefits
Summary
Meta is seeking an experienced Executive Administrative Partner to support the Founder’s office. The person in this role will need to be a problem-solver and with extreme attention to detail and highly organized given complex needs, heavy volume, and a significant varying projects and tasks across the office.
This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and onsite.
This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and onsite.
Key Responsibilities
- Manage complex scheduling and logistics movements
- Manage reactive and proactive scheduling
- Coordinate internal and external meetings
- Prepare expense reports and purchase requisitions
- Travel to support large off-site events as needed
- Support onsite team needs
- Coordinate both domestic and international travel arrangements
- Build cross-functional relationships between departments
- Partner closely with org lead admins
- Communicate key org and company updates to admins and Cross Functional Partner
Minimum Qualifications
- 5+ years of relevant experience providing administrative support to one or more executives
- 5+ years of relevant experience coordinating travel logistics on behalf of one or more executives
- 5+ years of relevant calendar management and expense report management experience for one or more executives
- Experience prioritizing multiple projects
- Experience with Microsoft Office and Google Suite
Preferred Qualifications
- Prior or current experience supporting VPs at large scale tech company
- Consistent track record of ensuring confidentiality and discretion in all partnerships
- Experience driving events and fostering team environment
- Demonstrates attention to detail, responsible, proactive, drives tasks to completion
- Experience independently managing projects, multi-tasking, and changing direction quickly if needed
- Experience building and maintaining trust with leadership and partners
- Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
- Experience in a multi-staffed office environment
- Project management experience
- Experience building, managing and influencing cross-functional business stakeholder relationships
- Experience managing logistics across multiple teams
- BA/BS Degree
- Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
- Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
- Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
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Job Location
This job is located in Menlo Park, CA.
