Executive Assistant at Mattel Toys in Los Angeles
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: Top jobs available
INDUSTRY NEWS: Top jobs available
Job Description
STATUS: NEW
COMPANY: Mattel Toys
TYPE: Full Time
LOCATION: Los Angeles (El Segundo)
SALARY: Based on experience (Up to $96K) + benefits and perks
COMPANY: Mattel Toys
TYPE: Full Time
LOCATION: Los Angeles (El Segundo)
SALARY: Based on experience (Up to $96K) + benefits and perks
Summary
The Executive Assistant reports directly to the Senior Vice President of the Corporate / Securities, Global Commercial & Operations, and Government Affairs section of Mattel Law Department, and is responsible for providing day-to-day, general administrative support to the SVP and team.
This position will be located in Mattel’s headquarters in El Segundo, California, and evolve as Mattel’s needs evolve.
This position will be located in Mattel’s headquarters in El Segundo, California, and evolve as Mattel’s needs evolve.
What Your Impact Will Be
- Manage schedule, calendar, and correspondence for SVP, including phone coverage and scheduling and coordinating internal and external calls and meetings in various time zones globally; prioritize executive's schedule based on knowledge of priorities and needs, including acting in a "gateway" role.
- With oversight and direction from SVP and broader team, as needed, manage section budgeting and spend matters, including forecasts and accruals.
- Complete efficiently and accurately a broad variety of administrative tasks that facilitate the SVP’s and team’s ability to effectively address the responsibilities of the section.
- Assistance with the preparation and distribution of Board of Directors and Board Committee materials; assistance with materials for other various meetings, including presentations, drafting agendas, compiling information, etc.
- Manage and prioritize inquiries and requests, while troubleshooting conflicts, to ensure smooth day-to-day engagement. Determine appropriate course of action, or response, exercising proper judgment, especially on matters of a confidential or critical nature.
- Assist team with calls, meetings, and phone coverage, as needed.
- Create / generate PowerPoint decks, Excel spreadsheets, and other charts/materials.
- Oversee document/record management, electronic and physical recordkeeping, as well as other systems used by the Law Department.
- Collaborate constructively with other assistants and staff within and outside the Law Dept., including C-suite executive assistants.
- Manage all aspects of the section’s office services including booking meeting rooms, initiating calls/zooms, and supply management and replenishment.
- Distribute incoming mail and preparing outgoing mail for team.
- Improve existing administrative processes and practices where needed.
- Support SVP in role as Chair of Law Department Pro Bono Committee and member of the Board of Directors of Mattel Foundation.
- Order supplies for local team.
- Assist with new hire onboarding and training.
- Assist in registering attorneys for continuing education webcasts, seminars and courses, and tracking for compliance with State Bar requirements; ensuring Bar fees are paid on a timely basis.
Basic Qualifications
- 7+ years of experience supporting at the senior executive level, including experience supporting a team of attorneys and/or directors/managers.
- Experience and success working in a dynamic environment required.
- Outstanding organization/planning skills and attention to detail, including effectively and professionally managing changing and conflicting priorities.
- Strong verbal and written communication skills. Experience international and domestic teams, multiple time zones and languages, and external partners.
- Positive attitude and excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities, and to establish effective relationships at all levels of the organization.
- Strong problem-solving skills required; ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Expert-level proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) is required. Skilled at learning new software and troubleshooting MS Office challenges.
- Proactive, self-starter; ability to juggle and complete a multitude of high-volume tasks autonomously, efficiently and accurately.
- Capable of working both independently and as a member of a team.
- Ability to think ahead / act intuitively, and anticipate the needs of SVP and team.
- Trustworthy; maintain a high-level of professionalism and maturity, as well as integrity and discretion in handling confidential and sensitive information and materials; Understanding of how to represent an executive officer and acting with sensitivity to this.
- Experience working with both internal and external partners.
- Desire and commitment to take on increasingly greater levels of responsibility.
- Some schedule flexibility desired for key matters from time to time.
How We Work
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors.
- We collaborate Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process, and our collective capabilities is our superpower.
- We innovate At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
- We execute We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.
How to apply for this job
Job Location
This job is located in California.
