Executive Assistant at Mark Zuckerberg's Charity
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: FEATURED JOB
INDUSTRY NEWS: FEATURED JOB
Job Description
LOCATION: Redwood City, CA (Silicon Valley in Northern California)
COMPANY: Chan Zuckerberg Initiative
SALARY: Up to $141K + benefits
TYPE: Full Time, onsite
COMPANY: Chan Zuckerberg Initiative
SALARY: Up to $141K + benefits
TYPE: Full Time, onsite
About the Company
The Chan Zuckerberg Initiative (CZI) was founded by Priscilla Chan and Mark Zuckerberg in 2015 to help solve some of society’s toughest challenges — from eradicating disease and improving education to addressing the needs of our local communities. Our mission is to build a more inclusive, just, and healthy future for everyone.
About the job
We are seeking highly organized, proactive, and detail-oriented Executive Assistants to provide administrative support to senior leadership across the organization.
The ideal candidates will be strategic thinkers, problem-solvers, and excellent communicators who thrive in a fast-paced, mission-driven environment. These roles are critical in ensuring that our executives can focus on driving the organization's key initiatives while relying on seamless administrative support.
We have immediate openings across CZI and are excited to meet talent to support our team as early as next month!
The ideal candidates will be strategic thinkers, problem-solvers, and excellent communicators who thrive in a fast-paced, mission-driven environment. These roles are critical in ensuring that our executives can focus on driving the organization's key initiatives while relying on seamless administrative support.
We have immediate openings across CZI and are excited to meet talent to support our team as early as next month!
Basic Qualifications
- Calendar Management: Manage complex calendars for the respective lead, including scheduling meetings, appointments, and travel arrangements.
- Confidentiality & Discretion: Handle sensitive and confidential information with the highest level of integrity and discretion.
- Travel Coordination: Plan and arrange executive travel (domestic and international), including transportation, accommodations, and itineraries, while proactively troubleshooting any issues that arise.
- Meeting Coordination: Coordinate meeting logistics, including preparing agendas, distributing materials, and taking minutes.
- Project Support: Assist with project management tasks, including tracking deadlines, preparing reports, and coordinating with vendors.
- Vendor Management: Maintain relationships with vendors, coordinating contracts, purchase orders, and service requests.
- Communication: Act as the executive and internal/external stakeholders liaison, ensuring effective communication and timely responses.
- Problem-Solving: Anticipate and proactively resolve potential issues, ensuring smooth operations and efficient workflows.
Preferred Skills & Experience
- Experience: 3+ years of experience providing executive-level administrative support in a high paced, high demand environment.
- Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
- Excellent communication skills (written and verbal) with the ability to interact effectively with individuals at all levels of the organization.
- Positivity and exceptional people skills, with the ability to collaborate productively and build a healthy work environment for the team you support.
- Strong problem-solving skills with the ability to anticipate and resolve issues proactively.
- Proficiency in Zoom, G-suite (Heavy Google Calendar for scheduling, Google Sheets, and Google Slides), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software.
- Experience with project management tools and techniques such as Airtable, Salesforce, and Confluence.
Compensation
The Redwood City, CA base pay range for this role is $42.79 - $73.55 (hourly). New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process.
Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market. Your recruiter can share more about the specific pay range for your location during the hiring process.
Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market. Your recruiter can share more about the specific pay range for your location during the hiring process.
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Job Location
This role is located in Redwood City, CA.
