Executive Assistant at CAA: Creative Artists Agency
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: FEATURED JOB
INDUSTRY NEWS: FEATURED JOB
Job Description
LOCATION: Los Angeles, CA, USA
COMPANY: Creative Artists Agency
SALARY: Based on Experience
TYPE: Full Time, onsite
COMPANY: Creative Artists Agency
SALARY: Based on Experience
TYPE: Full Time, onsite
Summary
CAA is one of the world's most powerful talent agencies, representing celebrities like Tom Cruise, Jenna Ortega, Steven Spielberg, and athletes from the NBA, NFL, NHL, and MLB.
An assistant sought for the Chief Administrative Officer (CAO). The Assistant should be proactive and detail oriented. This role manages the office for a busy C-suite executive and lawyer. The candidate must be comfortable working with individuals in a variety of roles both within and outside of the agency. A minimum two-year commitment is requested.
An assistant sought for the Chief Administrative Officer (CAO). The Assistant should be proactive and detail oriented. This role manages the office for a busy C-suite executive and lawyer. The candidate must be comfortable working with individuals in a variety of roles both within and outside of the agency. A minimum two-year commitment is requested.
Responsibilities
- Handle high-volume calendar and schedule.
- Prepare daily “To-Do” Lists in addition to managing follow-up files and determining which items can be handled directly by the assistant on the executive’s behalf.
- Understand the workflow relationships for the Office of the Chief Legal Officer (OCLO) and CAO.
- Liaise with multiple external legal counsels on active litigation cases, subpoenas, and contracts.
- E-file high volume of documents and send documents for e-sign as requested.
- Access and run reports on NetDocs legal database, hCue, and other corporate databases.
- Organize and update hard copy files, ensuring all relevant documents are within reach.
- Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules.
- Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities.
- Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner.
- Provide in office coordination for large meetings, lunches and team meetings.
- Coordinate heavy and complex travel including all associated logistics.
- Be a collaborative and reliable cross-functional partner.
- Assist with creating presentation materials and resources.
- Complete monthly expense reports and other administrative tasks.
- Plan and coordinate various team events.
- Contribute to initiatives and projects in addition to your core role.
- Perform other varying personal and professional administrative tasks as needed.
Qualifications
- BA/BS from an accredited 4-year university or college preferred.
- English major or other major where extensive writing is preferred.
- 5+ years of relevant administrative assistant experience.
- Prior agency experience is a plus, but not required.
- Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional, and Internet.
- Must possess strong organizational, interpersonal and communication skills (including excellent phone/e-mail etiquette) and be able to manage through ambiguity effectively.
- Must possess the ability to pay close attention to detail.
- Must have the ability to meet deadlines and able to juggle multiple tasks simultaneously.
- Strong follow-up and project management skills.
- Able to work in a fast-paced and team-oriented department.
- Must be resourceful and possess good judgment.
- Ability to properly and discreetly handle sensitive and confidential information.
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Job Location
This role is located in Los Angeles, California.
