Executive Assistant at CAA: Creative Artists Agency (CFO)
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: FEATURED JOB
INDUSTRY NEWS: FEATURED JOB
Job Description
LOCATION: Los Angeles, CA, USA
COMPANY: Creative Artists Agency
SALARY: Based on Experience
TYPE: Full Time, onsite
COMPANY: Creative Artists Agency
SALARY: Based on Experience
TYPE: Full Time, onsite
About the Agency
CAA is one of the world's most powerful talent agencies in entertainment and sports, representing celebrities like Tom Cruise, Jenna Ortega, Steven Spielberg, and athletes from every corner of sports.
About the Job
The Assistant to the Chief Financial Officer (CFO) is a critical role to support the CFO, Chief of Staff and the Finance & Accounting Team. This role focuses on managing schedules, coordinating projects, providing technical and administrative support, and performing various administrative duties and responsibilities in support of the CFO. The ideal candidate has prior experience working in a C-Suite office, demonstrates the highest level of confidentiality, and has a high service mindset.
Responsibilities
- Manage and organize (CFO’s) complex and demanding calendar.
- Assists the CFO to ensure he is organized and has necessary availability for colleagues across the organization while fielding internal and external scheduling requests and providing recommendations aligned with executives’ and teams’ priorities.
- Collaborate with internal stakeholders, other assistants, and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.
- Keep the (CFO) well informed of activities across and help facilitate his/her decision-making.
- Handle highly confidential and/or sensitive departmental matters with discretion and tact.
- Proactively develop effective and collaborative relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working.
- Assist (CFO) with team recognition and engagement to help boost appreciation and team morale.
- Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements.
- Partner with CFO to design and deploy actions to engage and celebrate the F&A team.
- Compile receipts to submit timely and accurate expense reports.
- Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
- Coordinates and schedules meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary.
- Provide in-office support to executives, ranging from catering needs to AV assistance.
- Performs other related duties as assigned.
Qualifications
- 10+ years of experience supporting C-level executives.
- The ability to manage complex situations and make well-thought-out decisions. Always represent the CFO and the HR team in a high service, professional, compassionate manner.
- Demonstrated ability to embrace differences and partner with others inclusively. Curious, resourceful and with an entrepreneurial spirit.
- Flexibility to assist in different types of roles and responsibilities as they come up.
- Excellent proficiency with Microsoft Office Suite products, including Word, PowerPoint and Excel.
- Highly organized with the ability to reprioritize at a moment’s notice.
- Strong attention to detail and accuracy with an emphasis on quality Sophistication and maturity to deal directly with internal and external clients. Demonstrated ability to protect and manage confidential information appropriately.
- Outstanding written and verbal communication skills.
- Initiative-taker with the ability to work independently.
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Job Location
This role is located in Los Angeles, California.
