Executive Assistant at Amazon: Data Intelligence
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
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Job Description
COMPANY: Amazon
TYPE: Full Time, onsite
LOCATION: Seattle, Washington, USA
SALARY: Up to $129K annually + benefits and perks
TYPE: Full Time, onsite
LOCATION: Seattle, Washington, USA
SALARY: Up to $129K annually + benefits and perks
Summary
The Amazon Customer Service organization is looking for an exceptional Executive Assistant who wants to work in a fast-paced, exciting, and growing team. We need someone who is bright and self-motivated, with a proven history of high performance and the ability to operate under pressure.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all team meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination.
Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take the appropriate action without having to know the total picture. You will learn organizational structures and objectives of the team you support, as well as build a strong internal network. You will apply superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure.
Over time, you will build deep and trusting professional relationships with the leader and their team, which will blossom into strong partnerships that provide opportunities for special projects with increased responsibility and long-term career growth.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all team meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination.
Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take the appropriate action without having to know the total picture. You will learn organizational structures and objectives of the team you support, as well as build a strong internal network. You will apply superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure.
Over time, you will build deep and trusting professional relationships with the leader and their team, which will blossom into strong partnerships that provide opportunities for special projects with increased responsibility and long-term career growth.
Responsibilities
- Management of complex calendar and scheduling.
- Complex domestic and international coordination.
- Track and help drive completion of key deliverables and follow up on items.
- Manage expense report coordination and submission.
- Organize, execute, and assist with team activities (meeting agendas, all-team meetings, and team social events).
- Work closely with leadership and other Executive Assistants to provide support to the organization.
- Management of team space, including office moves and reconfigurations.
- Ability to exercise good judgment in a variety of situations.
- Excellent administrative, technical, and organizational skills.
- Be comfortable with ambiguity and be able to make autonomous decisions without guidance when appropriate.
- Have fun at work and help others do the same.
A day in the life
A typical day as an Executive Assistant in the Customer Service Data Intelligence team involves combining organizational excellence with hands-on problem-solving in calendar orchestration, stakeholder coordination, and operational execution.
The role encompasses managing complex scheduling initiatives, ensuring alignment with leadership priorities and team objectives, and translating business needs into seamless administrative solutions. Working collaboratively with cross-functional teams and fellow Executive Assistants, this position involves designing and enhancing operational workflows, focusing on efficiency, precision, and scalability across a global organization.
The role encompasses managing complex scheduling initiatives, ensuring alignment with leadership priorities and team objectives, and translating business needs into seamless administrative solutions. Working collaboratively with cross-functional teams and fellow Executive Assistants, this position involves designing and enhancing operational workflows, focusing on efficiency, precision, and scalability across a global organization.
About the team
The Data Intelligence team is a new function within Amazon Customer Service that accelerates AI initiatives across the organization. We collect, use, and govern the complete data and metrics lifecycle to transform customer service.
We apply advanced technologies including Generative Artificial Intelligence, Machine Learning, Ontology, Natural Language Processing, Agentic AI, and Economics to build automation and data intelligence—taking data to impact for our customers. Our culture is built on curiosity, continuous learning, and seeing our work make a real difference.
We apply advanced technologies including Generative Artificial Intelligence, Machine Learning, Ontology, Natural Language Processing, Agentic AI, and Economics to build automation and data intelligence—taking data to impact for our customers. Our culture is built on curiosity, continuous learning, and seeing our work make a real difference.
Basic Qualifications
- 5+ years of senior level leadership support, or 3+ years of Amazon experience.
- High school or equivalent diploma.
- Experience with Microsoft Office products and applications.
- Experience with domestic or international travel coordination, or experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround.
Preferred Qualifications
- Experience leading process improvements.
- Experience in a fast-paced, high-tech company.
- Experience designing processes to maximize efficiency.
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Job Location
This job is located in Seattle.
