Executive Assistant at a Family Office in New England
VERIFIED JOB AD: This is a third-party job ad, not a placement being made by our firm
INDUSTRY NEWS: FEATURED JOB
INDUSTRY NEWS: FEATURED JOB
Job Description
Summary
The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures, investments, and philanthropic efforts under Dalio Philanthropies, which includes OceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation.
The core of the DFO’s culture is built around meaningful work and the family’s commitment to giving back. The office is headquartered in Westport, CT with satellite offices in New York City, Singapore, and Abu Dhabi.
The Executive Assistant will support the Head of People Operations of the Dalio Family Office, as well as support the People Operations Pillar. The Executive Assistant will enable the Head of People Operations and the People Operations Pillar to operate efficiently and effectively by providing them with seamless administrative coverage and support.
The core of the DFO’s culture is built around meaningful work and the family’s commitment to giving back. The office is headquartered in Westport, CT with satellite offices in New York City, Singapore, and Abu Dhabi.
The Executive Assistant will support the Head of People Operations of the Dalio Family Office, as well as support the People Operations Pillar. The Executive Assistant will enable the Head of People Operations and the People Operations Pillar to operate efficiently and effectively by providing them with seamless administrative coverage and support.
Responsibilities
- Manage a complex and dynamic calendar, liaise with internal stakeholders, coordinate schedules, calendars and other shared activities, plan and set up appointments and activities proactively and accurately, ensure efficient use of time while enabling Pillar Head’s shifting priorities.
- Supporting pillar operations in a variety of ways, such as creating newsletters, managing intranet site, invoices, and liaising with various departments in support of internal operations.
- Ensure Pillar Head stays on schedule and meets daily deliverables, monitor, and maintain their task lists, dashboards and workflow.
- Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting materials, taking notes as needed, distributing, and checking on follow-up items.
- Manage the department’s shared folder system ensuring accuracy and thoroughness.
- Process and follow up on Pillar Head’s service and support needs, including IT, purchasing, travel, and expense reimbursement.
Apply for this role if you are:
- A natural multi-tasker comfortable wearing many hats in support of a dynamic organization.
- Discreet and professional in handling sensitive or confidential information.
- Results driven while able to balance and organize lots of moving parts.
- Comfortable with ambiguity and quick pivots.
- Loyal, reliable. and dedicated.
- Have initiative and ability to exercise judgment in complex and ambiguous situations.
- Have excellent work ethic, can’t stand being idle.
Benefits & Perks
- 100% company paid medical premiums.
- 17 company paid holidays.
- Friday summer hours.
- Monthly community happy hours.
- Hybrid work environment.
- Free catered food services for in-office days.
- Generous PTO offering.
- Casual dress code.
- 150% 401(k) match up to $7,500 and 100% match above $7,500 ($15k match limit).
- Gym reimbursement, back up childcare services, insurance, financial, and legal services, and much more!
Qualifications
- Bachelor’s degree preferred.
- At least 10 years executive administrative assistant or similar experience in a high intensity office setting.
- Excellent time management and task management skills, including ability to triage unexpected priorities.
- Excellent written and oral communication skills and a professional demeanor.
- Ability to coordinate, prioritize and handle multiple projects simultaneously under minimal supervision.
- Excellent with Microsoft Word, Power Point, proficient with Outlook, OneDrive, SharePoint, at least basic Excel knowledge.
Compensation
Compensation for the role includes a competitive salary in the range from $80,000 - $150,000 (inclusive of a merit-based bonus, dependent on years of experience, level of education obtained, as well as applicable skillset) and an excellent benefits package, including a comprehensive employer paid medical plan and generous employer match for 401k.
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Job Location
This role is located in Westport, CT.
